Registration Policy

MineXchange Registration Policy

SME offers several types of member and nonmember registration options. For generic information about a specific type of registration, please review the information below.

Registration Policy

All attendees and authors are required to register. Nonmember authors may register at the member rate. The one-day rate is available only for the day you want to attend (Sunday, Monday, Tuesday or Wednesday). The appropriate badge is required for admittance to the technical sessions and expo and will be checked at the entrance of all activities. Attendees interested in touring the expo only can purchase an exhibit hall only pass. Exhibit Hall only registrants are NOT permitted to attend any technical sessions. One-day Exhibit Hall only passes are not available for exhibit personnel.

Legion of Honor Registration Policy

Legion of Honor members are entitled to receive reduced registration fees for the conference. Attendees requesting this category of registration must meet eligibility requirements and must be on record at SME as a Legion of Honor member. A Legion of Honor member must have acquired 50 years of membership. SME members are automatically moved to this membership class.

Senior Member Registration Policy

Retired Senior members are entitled to receive reduced registration fees for the conference. Attendees requesting this category of registration must meet eligibility requirements and must be on record at SME as a Senior member. A Senior member is a retired member who has reached 70 years of age with 30 continuous years of membership with SME. Individuals must contact the SME Membership Department and request this category of membership (based on qualifications). Questions regarding Senior member status should be directed to the SME Customer Service at 303-948-4200.

Student Registration Policy

Student registrants for the conference must meet eligibility requirements. SME requires that an individual must be attending a college, university or institute of higher education on a full-time basis to qualify for student registration rates. SME cannot process student registrations without evidence that you are a full-time student. Students enrolled in 12 or more semester credit hours are considered full-time. When submitting your registration, please provide registration confirmation from your educational institution. Acceptable confirmation includes: transcript, most recent report card or official school registration documents. Student registration forms without this information will not be processed.

Cancellation/Substitution Policy

If circumstances require you to cancel your mineXchange registration, all cancellations must be submitted in writing by emailing Experient, SME’s Official Registration & Housing Vendor, at Cancellations received on or before January 20, 2020 will receive a full refund, less a $100 processing fee. There are no refunds for no-shows and cancellations postmarked after January 20, 2020. Registrants are responsible for cancellation of their own hotel accommodations. Substitutions will be accepted in writing at no charge until January 20, 2020. After January 20, 2020, a $25 fee will be charged for substitutions. NO REFUNDS for Registration, Short Course, Social Function, Tour and Field Trip tickets will be issued after the January 20, 2020 deadline.

International Delegates Letter of Invitation

SME will send a letter of invitation to paid, full registrants upon request. Invitations are intended to help international delegates raise travel funds or obtain a visa. It is not a commitment from the conference or the organizers to provide any financial support. Request for letters of invitation must include attendee name, job title, company name, mailing address (PO boxes are not acceptable), city, state/province, country, zip/postal code, phone and fax number, and beginning and end dates of travel. Also provide the address, phone and fax number of your embassy. All items must be submitted to complete a letter of invitation.

Send your written request to: SME Meetings Dept., 12999 E. Adam Aircraft Circle, Englewood, CO 80112 USA or email

For more information about obtaining your visa or requesting a letter of invitation, please see the Attendee FAQs.